Turning expectations into unforgettable experiences!

Privacy Policy

Ai Practice Management LLC

Introduction

Ai Practice Management LLC (“Ai Practice Management” or “we”) is a healthcare support organization that provides services and solutions to medical and dental providers across major states in the United States. We are committed to protecting the privacy and personal information of our clients, website visitors, and those who engage with our communication platforms, including SMS messaging. This Privacy Policy outlines how we collect, use, and protect personal data in accordance with applicable laws and regulations.

________________________________________________________________________________________________

Scope

This Privacy Policy applies to all personal data collected by AI Practice Management LLC, including but not limited to:

• Healthcare professionals and practice managers who use our services

• Clients who engage with us through our website or other communication platforms

• Individuals who subscribe to SMS updates or communicate with us electronically

• Visitors to our website: https://aipracticemanagement.us

________________________________________________________________________________________________

SMS Consent (Required 10DLC Text)

We will not share your opt-in to an SMS campaign with any third party for purposes unrelated to providing you with the services of that campaign. We may share your Personal Data, including your SMS opt-in or consent status, with third parties that help us provide our messaging services, including but not limited to platform providers, phone companies, and any other vendors who assist us in the delivery of text messages.

All of the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

________________________________________________________________________________________________

Types of Personal Data Collected

Ai Practice Management LLC may collect the following categories of personal data:

• Contact Information: name, phone number, email address, office address

• Business Information: practice name, specialty, licensing or credential data

• Service Preferences: service interests, support needs, communication preferences

• Payment or Billing Information: invoicing or transaction-related data

• Technical Data: IP address, device data, browser type, and site interaction

________________________________________________________________________________________________

How We Collect Personal Data

We collect data through:

• Contact forms on our website

• Phone, SMS, or email communication

• Third-party tools for secure online scheduling, messaging, or billing

• Information you voluntarily provide when requesting services

________________________________________________________________________________________________

How We Use Personal Data

We use personal data for the following purposes:

• To provide and manage administrative and operational support to healthcare practices

• To communicate appointment reminders, updates, and relevant service information via SMS, email, or phone

• To personalize and improve our services

• To manage billing and transactions

• To comply with legal and regulatory requirements

________________________________________________________________________________________________

Opt-Out Process

You may choose to stop receiving text messages from AI Practice Management LLC at any time. To opt out, simply reply to any text message you receive from us or text (332) 254-9771 with the word ‘STOP’ or ‘UNSUBSCRIBE.’ Once we receive your opt-out request, we will promptly remove your number from our messaging list.

________________________________________________________________________________________________

How We Disclose Personal Data

AI Practice Management LLC may disclose personal data:

• To service providers and vendors strictly for operational purposes

• To government or regulatory authorities, if required by law

• In the case of a business transaction, such as a merger or acquisition

We do not sell or share your personal data with third parties for their marketing purposes.

________________________________________________________________________________________________

Security Measures

We implement industry-standard technical and organizational safeguards to ensure your personal data remains secure, including:

• Secure website encryption (HTTPS)

• Role-based access control

• Data backup and recovery protocols

• Secure payment processing platforms

________________________________________________________________________________________________

Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. When no longer needed, we securely delete or anonymize the data.

________________________________________________________________________________________________

Your Rights

You have the right to:

• Request access to your personal data

• Request correction or deletion of your data

• Withdraw consent or object to data use for specific purposes

• File a complaint with a data protection authority, if applicable

________________________________________________________________________________________________

Updates to this Privacy Policy

We reserve the right to update this Privacy Policy at any time. Any changes will be posted on our website, and continued use of our services indicates your acceptance of those changes.

________________________________________________________________________________________________

Contact Us

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us:

Ai Practice Management LLC

📧 aipm@aipracticemanagement.com

📞 (332) 254-9771

🌐 https://aipracticemanagement.us

We are committed to ensuring that your privacy is protected and that your personal information is handled with care, transparency, and in full compliance with applicable regulations.

Terms and Conditions

Welcome to Ai Practice Management LLC!

These terms and conditions outline the rules and regulations for the use of Ai Practice Management LLC's Website, located at https://aipracticemanagement.us.

By accessing this website, we assume you accept these terms and conditions. Do not continue to use Ai Practice Management LLC if you do not agree to take all of the terms and conditions stated on this page.

Cookies:

The website uses cookies to help personalize your online experience. By accessing Ai Practice Management LLC, you agreed to use the required cookies.

A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you and can only be read by a web server in the domain that issued the cookie to you.

We may use cookies to collect, store, and track information for statistical or marketing purposes to operate our website. You have the ability to accept or decline optional Cookies. There are some required Cookies that are necessary for the operation of our website. These cookies do not require your consent as they always work. Please keep in mind that by accepting required Cookies, you also accept third-party Cookies, which might be used via third-party provided services if you use such services on our website, for example, a video display window provided by third parties and integrated into our website.

License:

Unless otherwise stated, Ai Practice Management LLC and/or its licensors own the intellectual property rights for all material on Ai Practice Management LLC. All intellectual property rights are reserved. You may access this from Ai Practice Management LLC for your own personal use subjected to restrictions set in these terms and conditions.

You must not:

  • Copy or republish material from Ai Practice Management LLC

  • Sell, rent, or sub-license material from Ai Practice Management LLC

  • Reproduce, duplicate or copy material from Ai Practice Management LLC

  • Redistribute content from Ai Practice Management LLC

This Agreement shall begin on the date hereof.

Parts of this website offer users an opportunity to post and exchange opinions and information in certain areas of the website. Ai Practice Management LLC does not filter, edit, publish or review Comments before their presence on the website. Comments do not reflect the views and opinions of Ai Practice Management LLC, its agents, and/or affiliates. Comments reflect the views and opinions of the person who posts their views and opinions. To the extent permitted by applicable laws, Ai Practice Management LLC shall not be liable for the Comments or any liability, damages, or expenses caused and/or suffered as a result of any use of and/or posting of and/or appearance of the Comments on this website.

Ai Practice Management LLC reserves the right to monitor all Comments and remove any Comments that can be considered inappropriate, offensive, or causes breach of these Terms and Conditions.

You warrant and represent that:

  • You are entitled to post the Comments on our website and have all necessary licenses and consents to do so;

  • The Comments do not invade any intellectual property right, including without limitation copyright, patent, or trademark of any third party;

  • The Comments do not contain any defamatory, libelous, offensive, indecent, or otherwise unlawful material, which is an invasion of privacy.

  • The Comments will not be used to solicit or promote business or custom or present commercial activities or unlawful activity.

You hereby grant Ai Practice Management LLC a non-exclusive license to use, reproduce, edit and authorize others to use, reproduce and edit any of your Comments in any and all forms, formats, or media.

Hyperlinking to our Content:

The following organizations may link to our Website without prior written approval:

  • Government agencies;

  • Search engines;

  • News organizations;

  • Online directory distributors may link to our Website in the same manner as they hyperlink to the Websites of other listed businesses; and

  • System-wide Accredited Businesses except soliciting non-profit organizations, charity shopping malls, and charity fundraising groups which may not hyperlink to our Web site.

These organizations may link to our home page, to publications, or to other Website information so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement, or approval of the linking party and its products and/or services; and (c) fits within the context of the linking party's site.

We may consider and approve other link requests from the following types of organizations:

  • Commonly-known consumer and/or business information sources;

  • Dot.com community sites;

  • Associations or other groups representing charities;

  • Online directory distributors;

  • Internet portals;

  • Accounting, law, and consulting firms; and

  • Educational institutions and trade associations.

We will approve link requests from these organizations if we decide that: (a) the link would not make us look unfavorably to ourselves or to our accredited businesses; (b) the organization does not have any negative records with us; (c) the benefit to us from the visibility of the hyperlink compensates the absence of Ai Practice Management LLC; and (d) the link is in the context of general resource information.

These organizations may link to our home page so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement, or approval of the linking party and its products or services; and (c) fits within the context of the linking party's site.

If you are one of the organizations listed in paragraph 2 above and are interested in linking to our website, you must inform us by sending an e-mail to Ai Practice Management LLC. Please include your name, your organization name, contact information as well as the URL of your site, a list of any URLs from which you intend to link to our Website, and a list of the URLs on our site to which you would like to link. Wait 2-3 weeks for a response.

Approved organizations may hyperlink to our Website as follows:

  • By use of our corporate name; or

  • By use of the uniform resource locator being linked to; or

  • Using any other description of our Website being linked to that makes sense within the context and format of content on the linking party's site.

No use of Ai Practice Management LLC's logo or other artwork will be allowed for linking absent a trademark license agreement.

Content Liability:

We shall not be held responsible for any content that appears on your Website. You agree to protect and defend us against all claims that are raised on your Website. No link(s) should appear on any Website that may be interpreted as libelous, obscene, or criminal, or which infringes, otherwise violates, or advocates the infringement or other violation of, any third party rights.

Reservation of Rights:

We reserve the right to request that you remove all links or any particular link to our Website. You approve to immediately remove all links to our Website upon request. We also reserve the right to amend these terms and conditions and its linking policy at any time. By continuously linking to our Website, you agree to be bound to and follow these linking terms and conditions.

Removal of links from our website:

If you find any link on our Website that is offensive for any reason, you are free to contact and inform us at any moment. We will consider requests to remove links, but we are not obligated to or so or to respond to you directly.

We do not ensure that the information on this website is correct. We do not warrant its completeness or accuracy, nor do we promise to ensure that the website remains available or that the material on the website is kept up to date.

Disclaimer:

To the maximum extent permitted by applicable law, we exclude all representations, warranties, and conditions relating to our website and the use of this website. Nothing in this disclaimer will:

  • Limit or exclude our or your liability for death or personal injury;

  • Limit or exclude our or your liability for fraud or fraudulent misrepresentation;

  • Limit any of our or your liabilities in any way that is not permitted under applicable law; or

  • Exclude any of our or your liabilities that may not be excluded under applicable law.

The limitations and prohibitions of liability set in this Section and elsewhere in this disclaimer: (a) are subject to the preceding paragraph; and (b) govern all liabilities arising under the disclaimer, including liabilities arising in contract, in tort, and for breach of statutory duty.

As long as the website and the information and services on the website are provided free of charge, we will not be liable for any loss or damage of any nature.